Privacy Policy

1. Overview

This Privacy Policy explains how Seanasol Research, operating commercially through the brand Trophic Bio ("we", "us", "our"), collects, uses, and protects personal data when you visit our website or contact us. Trophic Bio is a brand name, not a separate legal entity.

We are committed to handling your data in accordance with applicable data protection laws, including the UK GDPR and Data Protection Act 2018.

2. Information We Collect

Automatically collected data

• Basic device and browser information (user agent, screen resolution)
• Pages visited and interaction timestamps
• IP address — used for security and anonymised analytics only
• Referrer URL

Voluntarily provided data

• Name and email address when you contact us
• Organisation details for partnership enquiries

3. How We Use Your Data

• Operate and improve the website
• Respond to partnership and general enquiries
• Maintain security and prevent misuse
• Understand general website usage trends (anonymised)

We do not sell your personal data, use it for advertising, or share it with third-party ad networks.

4. Legal Basis for Processing

• Legitimate interest — website operation, security monitoring, and communication
• Consent — where required for optional analytics cookies
• Contract — when processing data related to business enquiries or partnership agreements

5. Technical Security Measures

• All data transmitted over HTTPS (TLS 1.2+)
• No third-party advertising or tracking pixels
• Data minimisation — we collect only what is necessary
• Cookie consent preferences stored in browser localStorage, not on our servers

6. Data Sharing

We do not sell personal data. We may share limited information with trusted service providers (such as hosting providers) who process data on our behalf under strict contractual terms and data processing agreements.

7. Data Retention

We retain personal data only as long as necessary for the purposes described in this policy. Enquiry data is retained for up to 24 months. Analytics data is anonymised and retained indefinitely.

8. Your Rights

Under UK GDPR you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing
• Data portability
• Withdraw consent where applicable

To exercise these rights, contact: privacy@seanasol.com

9. Newsletter & Email Communications

We offer an optional monthly newsletter operated through a third-party email service provider, Kit (kit.com). If you choose to subscribe, your email address is collected and processed by Kit solely for the purpose of delivering the Field Notes newsletter. Kit acts as a data processor on our behalf and is subject to its own privacy policy.

Newsletter subscriber data is maintained separately from any other account data. Subscribing to the newsletter does not create any other account relationship. These datasets are kept separate and are used only for their respective purposes.

You may unsubscribe from the newsletter at any time via the unsubscribe link included in every email. Upon unsubscribing, your email address will be removed from the mailing list in accordance with Kit's data retention practices. For any queries specifically related to the newsletter, please contact us at newsletter@fieldnotes.eco.

10. Contact Form & Email Processing

When you submit a contact or partnership enquiry through our website, the data you provide (name, email, organisation, and message content) is processed by Resend (resend.com), a third-party email delivery service, solely for the purpose of transmitting your enquiry to our team and sending you an automated acknowledgment.

Resend acts as a data processor on our behalf. Your data is not used for marketing purposes and is retained only as long as necessary to process your enquiry.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised date.

12. Contact